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City Administrator’s Office

Engr. Ferdinand Z. Caylao
City Administrator
email: cityadmin@cityofsanfernando.gov.ph

Functions:

Shall develop plans and strategies and, upon approval thereof by the city mayor, implement the same, particularly those which have to do with the management and administration-related programs and projects which the city mayor is empowered to implement and which the sangguniang panlungsod is empowered to provide under the Local Government Code of 1991;
Shall assist in the coordination of the work of all the officials of the City under the supervision, direction and control of the city mayor, and for this purpose, he may convene the chiefs of offices and other officials of the City;
Shall establish and maintain a sound personnel program for the City designed to promote career development and uphold the merit principle in the local government service;
Shall conduct a continuing organizational development of the City with the end view of instituting effective administrative reforms
Shall be in the frontline of the delivery of administrative support services, particularly those related to the situations during and in the aftermath of man-made and natural disasters and calamities;
Shall recommend to the sangguniang panlungsod and advise the city mayor on all matters relative to the management and administration of the City

Trade, Industry and Tourism Office

Ms. Ching Pangilinan
Tourism Officer
email:citytourism@cityofsanfernando.gov.ph

Functions:

Shall formulate measures for the consideration of the sangguniang panlungsod and provide technical assistance and support to the city mayor in providing the information and research data required for the delivery of basic services and provision of adequate facilities so that the public becomes aware of said services and may fully avail of the same;
Shall develop plans and strategies and, upon approval thereof by the city mayor, implement the same, particularly those which have to do with public information and research data to support programs and projects which the city mayor is empowered to implement and which the sangguniang panlungsod is empowered to provide;
Shall provide relevant, adequate and timely information to the City and its residents;
Shall furnish information and data on the City to government agencies or offices as may be required by law or ordinance; and non-governmental organizations to be furnished to said agencies and organizations;
Shall maintain effective liaison with the various sectors of the community on matters and issues that affect the livelihood and the quality of life of the inhabitants and encourage support for programs of the local and national government;
Shall be in the frontline in providing information during and in the aftermath of man-made and natural disasters and calamities, with special attention to the victims thereof, to help minimize injuries and casualties during and after the emergency, and to accelerate relief and rehabilitation;
Shall recommend to the sangguniang panlungsod and advise the city mayor on all matters relative to public information and research data as it relates to the total socioeconomic development of the City
Shall plan, develop and implement tourism infrastructure in the City
Shall serve as a spokesperson of the City on matters related to Tourism and takes care of promotion of such
Shall serve as liaison between the City and the Department of Tourism
Does other duties as dictated by the City Mayor and/or the City Administrator

Community Affairs Division

Mr.Donnie Zayre
Community Affairs Chief
email: communityaffairs@cityofsanfernando.gov.ph

Functions:

Shall supervise the different unit/office of the division such as the Youth Development Office, Manpower Development Training Center, City Employment Service Office, ABC Office, and Office of the Senior Citizen Affairs;
Shall do liaison work between the executive department and legislative department such as follow up, review and filing of SP Resolutions and Ordinances for the City Mayor’s copy

Internal Quality Audit / Internal Control

Mr. Richard Prado
Division Chief

Perform internal audits to determine whether the established Quality Management System conforms to the requirements of the International Standard (ISO 9001:2000);
Examine and analyze accounting and financial records, documents and systems to ensure financial recording accuracy and compliance with the New Government Accounting Standards, Philippine Accounting Standards (PAS), International Accounting Standards (IAS), Business Systems and Procedures (BSP) and internal controls ;
Examine and evaluate the adequacy and effectiveness of the (a) accounting and financial systems & controls and (b) operations systems & controls to determine the reliability and integrity of information generated through the information systems, to determine if existing systems and procedures ensure compliance with established policies, laws, rules, regulations and procedures, to review the means by which assets are safeguarded, to appraise economy and efficiency with which resources were used and to determine whether or not City Government’s programs and projects meet objectives and targets ;
Prepare detailed reports on audit findings and make recommendations to improve the accounting and governance practices for completeness and conformance to audit plan, standards and guidelines ;
Follows-up actions to determine if audit recommendations have been carried out or not and to inquire for the reasons of non-implementation ;
Conducts investigation of anomalies discovered in audits and submits reports and recommendations on investigations completed ;
Conducts special audits as assigned ;
Supervises other internal auditors in the division ;
Trains new internal auditors

City Economic Enterprise Division

Ms. Leonor Esguerra
Officer-in-Charge
email: cityecon@cityofsanfernando.gov.ph

Functions:
Shall be in charge of the collection of revenues (Market fees, Entrance fees, Parking fees, Rental of stalls);
Shall monitor the cleanliness and orderliness within the vicinity of the market;
Shall be in the frontline of the delivery of administrative support services, particularly those related to the situations during and in the aftermath of man-made and natural disasters and calamities

Traffic Management Division

Mr. Celso Bata
Traffic Officer
email: tmu@cityofsanfernando.gov.ph

Functions:
Shall organize, train, equip and maintain unit and personnel for effective traffic operation with the cooperation and support of the constituents;
Shall prevent and suppress violation of traffic laws, rules and regulations and ordinances within the City through our mandated laws ;
Shall recommend the promulagation of City Ordinances in the protection of life and property and traffic rules and regulations relative to the existing situation;

Business License and Permit Division

Mr.Christopher Mangio
Accountant IV
email: blpd@cityofsanfernando.gov.ph

Services

Function:
Shall provide support to the overall development of all businesses within the City;

Local Building Official Division

email: localbuilding@cityofsanfernando.gov.ph

Services

Shall be primarily responsible for the enforcement of the provisions of the National Building Code of the Philippines (PD 1096) as well as its implementing rules and regulations;

Management Information System

Mr. Dexter P. Dancel
Information Systems Analyst II
email: webmaster@cityofsanfernando.gov.ph

Functions:

Management Information System's main function is to do planning, developing and maintaining the City's information processing and telecommunications system.
Funtions include planning for user requirements, implementing management standards related to information technology processes, maintaining internet services and supporting communication system.
Responsible fo the computer hardware and software in use at City hall, the network connections that allow remote users to city hall resources, and coordination of user training.
Provide the departments the computing resources necessary to more efficiently perform their work.
Develop and maintain the City Government's official website and its applications.

CITY HUMAN RESOURCE MANAGEMENT OFFICE

Engr. Ferdinand Z. Caylao
Officer-in-Charge
email: chrmo@cityofsanfernando.gov.ph

Functions:
Develop plans and strategies and upon the approval of the city mayor thereof, implement the same particularly those which have to do with human resource which the city mayor is empowered to implement and which the sangguniang panlungsod is empowered to provide under the Local Government Code of 1991
Establish and maintain a sound personnel program for the City
Assist the Local Chief Executive in all matters pertinent to its human resource and its development and other personnel matters

Office of the Sangguniang Panlungsod

Mr. Jesse S. Quiwa
Secretary, Sangguniang Panlungsod
email: sanggunian@cityofsanfernando.gov.ph

Functions:

Shall attend meetings of the Sangguniang Panlungsod and keep a journal of it proceedings.
Shall keep the seal of the City and affix the same with his signature to all ordinances, resolutions, and other official acts of the Sangguniang Panlungsod and present the same to the presiding officer for his signature.
Shall forward to the city mayor, for approval, copies of ordinances enacted by the sangguniang panlungsod duly certified by the presiding officer.
Shall forward to the Department of Budget and Management (DBM) copies of the appropriation ordinances passed by the Sangguniang Panlungsod as provided for under section 326, book II of the Local Government Code of 1991.
Shall forward to the Sangguniang Panlalawigan copies of duly approved ordinances in the manner provided in Sections 56 & 57 under Book of Local Government Code of 1991.
Shall furnish, upon request of any interested party, certified copies of records of public character in his custody, upon payment to the city treasurer of such fees as may be prescribed by ordinance.
Shall record in a book kept for the purpose, all ordinances and resolutions enacted or adopted by the sangguniang panlungsod, with the dates of passage and publication thereof;
Shall keep his office and all non confidential records therein open to the public during usual business hours

City Treasurer’s Office

Ms. Luningning Llanto
City Treasurer
email: citytreasurer@cityofsanfernando.gov.ph

Services

Functions:

Shall advise the city mayor, the Sangguniang Panlungsod and other local government and national officials concerned regarding disposition of local government funds and on such other matters relative to public finance;
Shall take custody and exercise proper management of the funds of the City;
Shall take charge of the disbursement of all funds of the City and such other funds the custody of which may be entrusted to him by law or other competent authority;
Shall inspect private commercial and industrial establishments within the jurisdiction of the City in relation to the implementation of tax ordinances pursuant to the provisions of the Local Government Code of 1991;
Shall maintain and update the tax information system of the City

City Assessor’s Office

Mr. Jose De Leon
City Assessor
email: cityassessor@cityofsanfernando.gov.ph

Services

Functions:

Shall ensure that all laws and policies governing the appraisal and assessment of real properties for taxation purposes are properly executed;
Shall initiate, review and recommend changes in policies and objectives, plans and programs, techniques, procedures and practices in the evaluation and assessment of real properties for taxation purposes;
Shall establish a systematic method of real property assessment;
Shall install and maintain real property identification and accounting system;
Shall prepare, install and maintain a system of tax mapping, showing graphically all properties subject to assessment and gather all data concerning the same;
Shall conduct frequent physical surveys to verify and determine whether all real properties within the City are properly listed in the assessment rolls;
Shall exercise the functions of appraisal and assessment primarily for taxation purposes of all real properties in the City;
Shall prepare a schedule of the fair market value of the different classes of real properties in accordance with the provisions of the Local Government Code of 1991;
Shall issue, upon request of any interested party, certified copies of assessment records of real properties and all other records relative to its assessment, upon payment of a service charge or fee to the city treasurer;
Shall submit every semester a report of all assessments, as well as cancellations and modifications of assessments to the city mayor and the sangguniang panlungsod

City Accountant’s Office

Mrs. Ma. Gisel P. Rivera
City Accountant
email: cityaccountant@cityofsanfernando.gov.ph

Functions:

Shall install and maintain an internal audit system in the City;
Prepare and submit financial statements to the city mayor and to the sangguniang panlunsod;
Apprise the sangguniang panlungsod and other officials on the financial condition and operations in the City;
Certify the availability of budgetary allotment to which expenditures and obligations may be properly charged;
Review supporting documents before preparation of vouchers to determine the completeness of requirements;
Prepare statements of cash advances, liquidations, salaries, allowances, reimbursements and remittances pertaining to the City;
Prepare statements of journal vouchers and liquidation of the same and other adjustments related thereto;
Post individual disbursements to the subsidiary ledger and index cards;
Maintain individual ledgers for officials and employees of the City pertaining to payrolls and deductions;
Shall record and post in index cards details of purchased furniture, fixtures and equipment, including disposal thereof, if any;
Shall account for all issued request for obligations and maintain and keep all records and reports related thereto;
Prepare journals and the analyses of obligations and maintain and keep all records and reports related thereto

City Budget Office

Ms. Eda Panganiban
City Budget Officer
email: citybudget@cityofsanfernando.gov.ph

Functions:

Shall prepare forms, orders and circulars embodying instructions on budgetary and appropriation matters for the signature of the city mayor;
Shall review and consolidate the budget proposals of different departments and offices of the City;
Shall assist the city mayor in the preparation of the budget and during budget hearings
Shall study and evaluate budgetary implications of proposed legislation and submit comments and recommendations thereon;
Shall submit periodic budgetary reports to the Department of Budget and Management;
Shall coordinate with the city treasurer, the city accountant and the city planning and development coordinator for the purpose of budgeting;
Shall assist the sangguniang panlungsod in reviewing the approved budgets of component local government units;
Shall coordinate with the city planning and development coordinator in the formulation of the development plan of the City

City Planning and Development Office

Engr. Fernando Limbitco
Coordinator
email: cityplanning@cityofsanfernando.gov.ph

Functions:

Shall formulate integrated economic, social, physical and other development plans and policies for the consideration of the City;
Shall conduct continuing studies, researches and training programs necessary to evolve plans and programs for implementation;
Shall integrate and coordinate all sectoral plans and studies undertaken by the different functional groups or agencies;
Shall monitor and evaluate the implementation of the different development programs, projects, and activities in the City in accordance with the approved development plan;
Shall prepare comprehensive plans and other development planning documents for the consideration of the local development council;
Shall analyze the income and expenditure patterns, and formulate and recommend fiscal plans and policies for consideration of the finance committee of the City as provided for under the Local Government Code of 1991;
Shall promote people’s participation in the development planning within the City;
Shall exercise supervision and control over the secretariat of the Local Development Council

City Engineer’s Office

Engr. Fiorello P. Gopez
City Engineer
email: cityengineer@cityofsanfernando.gov.ph

Functions:

Shall initiate, review and recommend changes in policies and objectives, plans and programs, techniques, procedures and practices in infrastructure development and public works in general of the City;
Shall advise the city mayor on infrastructure, public works and other engineering matters;
Shall administer, coordinate, supervise and control the construction, maintenance, improvement and repair of roads, bridges, other engineering and public works projects of the City;
Shall provide engineering services to the City, including investigation and survey, engineering designs, feasibility studies and project management

City Health Office

Dra. Eloisa Aquino
City Health Officer
email: cityhealth@cityofsanfernando.gov.ph

Functions:

Shall formulate program implementation guidelines and rules and regulations for the operation of the said office for the approval of the city mayor in order to assist him in the efficient, effective and economical implementation of health service program geared to implement health-related project and activities;
Shall formulate measures for the consideration of the sangguniang panlungsod and provide technical assistance and support to the city mayor in carrying out activities to ensure the delivery of basic services and provision of adequate facilities relative to health services provided under Section 17 of the Local Government Code of 1991;
Shall develop plans and strategies and, upon approval thereof by the city mayor, implement the same, particularly those which have to do with health programs and projects which the city mayor is empowered to implement and which the sangguniang panlungsod is empowered to provide under the Local Government Code of 1991;
Shall formulate and implement policies, plans and projects to promote the health of the people in the City;
Shall advise the city mayor and the sangguniang panlungsod on matters pertaining to health;
Shall execute and enforce all laws, ordinances and regulations relating to public health
Shall recommend to the sangguniang panlungsod through the Local Health Board the passage of such ordinances as he may deem necessary for the preservation of public health;
Shall recommend the prosecution of any violation of sanitary laws, ordinances or regulations;
Shall direct the sanitary inspection of all business establishment selling food items or providing accommodation such as hotels, motels, lodging houses, pension houses and the like, in accordance with the Sanitation Code;
Shall conduct health information campaigns and render health intelligence services;
Shall coordinate with other government agencies and non-governmental organizations involved in the promotion and delivery of health services;
Shall be in the frontline of the delivery of health services, particularly during and in the aftermath of man-made and natural disasters and calamities

City Civil Registry Office

Mrs. Remedios A. Capulong
City Civil Registrar
email: localregistrar@cityofsanfernando.gov.ph

Services

Function:

Shall develop plans and strategies and, upon approval thereof by the city mayor, implement the same, particularly those which have to do with the management and administration-related programs and projects which the city mayor is empowered to implement and which the sangguniang panlungsod is empowered to provide for under the Local Government Code of 1991;
Shall accept all registrable documents and judicial decrees affecting the civil status of persons;
Shall file, keep and preserve in a secure place the books required by law;
Shall transcribe and enter immediately upon receipt all registrable documents and judicial decrees affecting the civil status of person in the appropriate civil registry books;
Shall transmit to the Office of the Civil Registrar- General within the prescribe period, duplicate copies of registered documents required by law;
Shall issue certified transcripts or copies of any certificate or registered documents upon payment of the required fees to the treasurer;
Shall receive applications for the issuance of a marriage license and, after determining that the requirements and supporting certificates and publication thereof for the prescribed period have been complied with, issue the license upon payment of the authorized fee to the treasurer;
Shall coordinate with the National Statistics Office in conducting educational campaigns for vital registration and assist in the preparation of demographic and other statistics for the City of San Fernando;

City Legal Office

Atty. Ramsey Ocampo
City Legal Officer
email: citylegal@cityofsanfernando.gov.ph

Functions:

Shall formulate measures for the consideration of the sangguniang panlungsod and provide legal assistance and support to the city mayor in carrying out the delivery of basic services and provision of adequate facilities;
Shall develop plans and strategies and, upon approval thereof by the city mayor, implement the same, particularly those which have to do with programs and projects related to legal services which the city mayor is empowered to implement and which the sangguniang panlungsod is empowered to provide under the Local Government Code of 1991;
Shall represent the City in all civil actions and special proceedings wherein the City or any official thereof in his official capacity, is a party. In actions or proceedings where the City is a party adverse to the provincial government or to another component city or municipality, a special legal officer may be employed to represent the adverse party;
Shall when required by the city mayor or sanggunian, draft ordinances, contracts, bonds, leases and other instruments involving any interest of the City and provide comments and recommendations on any instruments already drawn;
Shall render his opinion in writing on any question of law when requested to do so by the city mayor or sanggunian;
Shall investigate or cause to be investigated any local official or employee for administrative neglect or misconduct in office and recommend the appropriate action to the city mayor or sanggunian as the case may be;
Shall when directed by the city mayor or sanggunian, initiate and prosecute, in the interest of the City, any civil action on any bond, lease or other contract upon any breach or violation thereof;
Shall review and submit recommendations on ordinances approved and executive orders issued by component units;
Shall recommend measures to the sangguniang panlungsod and advise the city mayor on all matters related to upholding the rule of law;
Shall be in the frontline of protecting human rights and prosecuting any violations thereof, particularly those which occur during and in the aftermath of man-made or natural disasters and calamities;

City Social Welfare and Development Office

Mrs. Iris V. Biliwang
City Social Welfare & Development Officer
email: cswd@cityofsanfernando.gov.ph

Functions:

Shall formulate measures for the approval of the sangguniang panlungsod and provide technical assistance and support to the city mayor in carrying out measures to ensure the delivery of basic services and provisions of adequate facilities relative to social welfare and development services;
Shall develop plans and strategies and, upon approval thereof by the city mayor, implement the same, particularly those which have to do with social welfare programs and projects which the city mayor is empowered to implement and which the sangguniang panlungsod is empowered to provide;
Shall be in the frontline of the delivery of services particularly those which have to do with the immediate relief and assistance during and in the aftermath of man-made and natural disasters and calamities;
Shall recommend to the sangguniang panlungsod and advise the city mayor on all other matters related to social welfare and development services which will improve the livelihood and living conditions of the inhabitants

City Agriculture, Veterinary, Environment and Natural Resources Office

Mrs. Myrna N. Manabat
City Agriculturist
email: cavenro@cityofsanfernando.gov.ph

Functions:

Shall formulate measures for consideration of the sangguniang panlungsod and provide technical assistance and support to the city mayor in carrying out measures to ensure the delivery of basic services and provisions of adequate facilities relative to agricultural services and environment and natural resources as provided under the Local Government Code of 1991;
Shall develop plans and strategies and, upon approval thereof by the city mayor, implement the same, particularly those which have to do with veterinary, agriculture and environment and natural resources programs and projects which the city mayor is empowered to implement and which the sangguniang panlungsod is empowered to provide;
Shall advise the city mayor on all matters pertaining to the slaughter of animals for human consumption and the regulation of slaughter houses;
Shall regulate the keeping of domestic animals;
Shall regulate and inspect poultry, milk and dairy products for public consumption;
Shall enforce all laws, rules and regulations for the prevention of cruelty of animals, agriculture and aquaculture;
Shall take the necessary measures to eradicate, prevent or cure all forms of animal diseases;
Shall be in frontline of the delivery of services concerning the environment and natural resources particularly in the renewal and rehabilitation of the environment, veterinary-related activities such as the outbreak of highly contagious and deadly diseases and in situation resulting in the depletion of animals for work and in human consumption, and agricultural services particularly those needed for the survival of the inhabitants arising from and in the aftermath of man-made and natural disasters and calamities;
Shall recommend to the sangguniang panlungsod and advise the city mayor on all matters relative to veterinary services which will increase the number and improve the quality of livestock, poultry and other domestic animals used for work or human consumption, all matters relative to the protection, conservation, maximum utilization, application of appropriate technology and other matters related to environment and natural resources and all matters related to agriculture and aquaculture which will improve the livelihood and living conditions of the inhabitants ;
Shall establish, maintain, protect and preserve communal forests, watersheds, tree parks, mangroves, greenbelts, commercial forests and similar forest projects like industrial tree farms and agro-forestry projects;
Shall provide extension services to beneficiaries of forest development projects and render assistance for natural resources-related conservation and utilization activities consistent with ecological balance;
Shall promote small scale mining and utilization of mineral resources, particularly mining of gold;
Shall coordinate with government agencies and non-governmental organizations in the implementation of measures to prevent and control land, air and water pollution and those which promote agricultural productivity through appropriate technology compatible with environmental integrity, with the assistance of Department of Environment and Natural Resources;
Shall ensure that maximum assistance and access to resources in the production, processing and marketing of agricultural and aquacultural and marine products are extended to farmers, fisherman and local entrepreneurs;
Shall conduct or cause to be conducted location-specific agricultural researches and assist in making available the appropriate technology arising out of and disseminating information on basic research on crops, prevention and control of plant diseases and pests, and other agricultural matters which will maximize productivity;
Shall assist the city mayor in the establishment and extension services of demonstration farms or aquaculture and marine products

City General Services Office

Engr. Michael Quizon
City General Services Officer
email: gso@cityofsanfernando.gov.ph

Functions:

Shall formulate measures for the consideration of the sangguniang panlungsod and provide technical assistance and support to the city mayor in carrying out measures to ensure the delivery of basic services and provisions of adequate facilities which require general services expertise and technical support services;
Shall develop plans and strategies and, upon approval thereof by the city mayor, implement the same, particularly those which have to do with general services supportive of the welfare of the inhabitants of the City which the city mayor is empowered to implement and which the sangguniang panlungsod is empowered to provide under the Local Government Code of 1991;
Shall take custody of and be accountable for all properties, real or personal, owned by the City, and those granted to it in the form of donation, reparation, assistance and counterpart of joint projects;
Shall assign building or land space, with the approval of the city mayor, to local officials or other public officials, who by law are entitled to space;
Shall recommend to the city mayor the reasonable rental rates for local government properties, whether real or personal, which will be leased to public or private entities by the local government;
Shall recommend to the city mayor the reasonable rental rates of private properties which may be leased for the official use of the City;
Shall maintain and supervise janitorial, security, landscaping and other related services in all local government public buildings and other real property, whether owned or leased by the City;
Shall collate and disseminate information regarding prices, shipping and other costs of supplies and other items commonly used by the City;
Shall perform archival and record management with respect to records of offices and departments of the City;
Shall perform all other functions pertaining to supply and property management heretofore performed by the local government treasurer and enforce policies on records creation, maintenance and disposal;
Shall be in the frontline of general-services related activities, such as the possible and imminent destruction or damage to records, supplies, properties, and structure materials or debris, particularly during and in the aftermath of man-made and natural disasters and calamities;
Shall recommend to the sangguniang panlungsod and advise the city mayor on all matters relative to general services

OFFICE OF THE CITY FIRE MARSHAL

Suppression of any kind of destructive fire
Prevention of destructive fire through fire safety inspections of all establishment within AOR and conduct of fire safety seminars & drills
Implementation of Presidential Decree 1185 (Fire Code of the Philippines )
Investigation of destructive fire
Apprehend and jail arsonist

CITY SCHOOLS DIVISION

City Schools Division Superintendent

Functions:
It will provide quality and excellent education to all students in the city Schools Division.
It will be responsible in assisting the young in achieving their fullest potentials.
It NURTURES (Nutriment, Relevance, Thrust, Uplift Responsibility for Excellent Schools).
Its vision:
*The City Schools Division commits to establishing and maintaining excellent schools.
*It SERVES (Serving for Excellent Schools).

PUBLIC AFFAIRS AND MEDIA PRODUCTION UNIT

Ms. Ching Pangilinan
PAMPU Head
email: pampu@cityofsanfernando.gov.ph

Functions:
PAMPU is the promotions arm if the city government directly under the supervision of the Mayor's office. The unit's main task is to promote the different programs of the city government to its constituents through the production of media materials and any available means of communication. It also serves as a link between the city government and the people of the City of San Fernando.